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Technology Assisted Review

All About Technology Assisted Review

Monday, 02. September 2013

Computer Assisted Review - Effective and Economical

By roninaughton, 13:20
Computer assisted review also referred a ‘Predictive Coding’ is truly an emerging and affordable technology that allows you to review the document during the electronic delivery process. This is not a case where humans are being replaced with human beings to ease out the work and add to its efficiency. On the contrary, it is a method where the computer simply tries to review and find the relevant documents coded by humans.

What do you know about the working of computer assisted review

There is not much difference between the actual working and implementation of a computer assisted review from the traditional method of reviewing intensive documents.

In case of traditional reviews project manages and senior attorneys involved in civil litigation give training to their assistants to review the lengthy documents manually. These senior attorneys or project managers thereafter do their own quality review.

Even under the computer assisted reviews, the project manager or the senior attorneys don’t lose their importance as they still have the control to the process of reviewing documents. In computer assisted review attorneys train the computers and not human beings to review the documents after it has received inputs from them. The attorneys’ job is to codify documents and allow the computers to do the review for their relevance with high levels of accuracy. The logic behind the computer assisted review is that computer first learns about the primary issue of the case and accordingly apply the logic to review it. Though, like traditional review, senior attorney or project managers review the documents after computer has reviewed to ensure that accuracy and relevance is maintained.

Benefits of going for computer assisted review

Even though the computer will perform the review only upon receiving manual input regarding core issues involved in the case concerned, it is still deemed to be the most preferred and upcoming means of performing document review because of the following reasons:

1)High levels of accuracy are automatically ensured as there is less of human judgment.
2)Since a large volume of documents needs a number of reviewers, the cost of reviewing tends to be very high while the computer assisted review is highly economical.
3)Quick and fast review is possible even though there are thousands of pages to be reviewed in short span of time.

A number of studies have already been conducted to show the relevance of using computer assisted review in today’s business environment. Majority of these studies would reveal that this is a process whereby one can be assured of overall higher efficiency and accurate levels of document review at a much cheaper cost and also with precision and in shorter time.

It is still a growing phenomenon in the sense that it is yet to be formally implemented by the courts of law. Recently the US court judges advised people to rely on computer assisted review to maintain relevance and accuracy.

Monday, 26. August 2013

Guide To Automated Document Classification

By roninaughton, 10:01
Hundreds of documents flow in irrespective of the size of the organization or business each day making it really difficult to manage them seamlessly. It is natural for every business house to have documents relating to the official communication in the form of emails, letters, fax, invoice and other client related documents.As the size and the operations of a business expand it becomes hard to manage and organize the documents.

Several big business organizations rely on automated document classification which is a highly efficient and trusted way to manage and organize large influx of documents. Automated document classification is a perfect substitute for manual classification of documents as the chances of errors are negligible and also there are no unnecessary delays. This will also take care of your everyday overhead costs of ensuring document processing and work flow.

Workflow of Automated Document Classification

The work flow of the automated document classification is quite simple and involves following stages: identification, sorting, classification and processing depending on their classification. Automated document classification has the following features:

1. Documents can be easily bifurcated on the basis of number of pages
2. Documents are routed to concerned department or individual as per the content reducing the chances of errors and delays
3. Flagging and identifying documents in case of any missing pages or incorrect content
4. Automated faxing and scanning of all documents belonging to a particular batch
5. Indexing and annexure of pages automatically

Above mentioned features of automated document classification are just to name the few. It is possible to customize the automated document classification mechanism as per your business needs and demand.

Kinds of Automated Document Classification Techniques

There can be three fundamental kinds of automated document classification techniques, namely:

1. Supervised Document Classification: This kind of technique would involve some form of human feedback or external system which regularly supervises the classification of documents.
2. Unsupervised Document Classification: This process is also known as document clustering and needs no human interference at all, at any level of the process.
3. Semi-supervised Document Classification: As the name suggests, this method requires partial human supervision of the classification of the documents even before the process gets statred.

Benefits of Automated Document Classification

In today’s world, where one can rely upon technology more than human judgment, automated document classification is undoubtedly the need of the hour. Automated manual classification helps you to overcome the loopholes associated with manual classification and reduce the labor cost and adds to the speed and efficiency.

Here are top 5 benefits if you decide to implement automated document classification:

1. The entire classification system is highly user friendly
2. Quicker and more reliable means of document classification as opposed to manual sorting, arranging and routing of documents
3. Even the intense and bulky documents can be sorted and routed easily and efficiently
4. A lot of time spent otherwise on scanning and sorting of documents is reduced considerably
5. Your business ends up saving a lot of time, money, space and efforts

For best results it is advisable to seek assistance from a reputed automated document classification service provider. Do check for the cost and reviews and testimonials.

Tuesday, 20. August 2013

What Do You Know About Technology Assisted Review

By roninaughton, 12:56
Electronic discovery, or e-discovery as it is popularly known as, is a process of discovery whereby lawyers and their clients are able to exchange information in matters of civil litigation in an electronic or digital format. This process is governed by local regulations and laws and quite an expensive and time consuming way but still it seems to gain popularity with attorneys and project managers.

To overcome the tediousness and costs involved in the process of e-discovery, major e-discovery companies and firms have come up with the process of predictive coding or technology assisted review. Attorneys believe that technology assisted review reduces the time to review the documents and is quite reliable way to review the documents as chances of human errors are nil. This technique is based on probability algorithms which effectively and quickly recognize the most responsive and unresponsive documents in a particular collection. This therefore, reduces the number of documents which actually demand a manual review, thereby reducing cost while at the same time increasing reviewing speed and accuracy levels.

Arguments In Favor Of Technology Assisted Review

A number of business organizations that use technology assisted review have experienced the following benefits of using this system:

Predictive coding is extremely successful in reducing cost that were involved in manual review of the discovery process and this goes in favor of both clients as well as clients.

Since the process is highly automated, there is very less chances of getting any vital document missed from being reviewed and thus ensures that the review is highly accurate and is free of any human error.

Arguments by Opponents of Technology Assisted Review

Even though the number of benefits of technology assisted review are many, there are some arguments that are against this system of document review

There are serious doubts placed upon the authenticity of the studies favoring the process of technology assisted review since this method does not involve actual review of all documents by human beings and is hence, left upon the judgment call of a machine.

Another major argument that is given by this group is that the relevant parties need to produce all the documents that get termed as relevant by the system even though the parties think that they are not as relevant if they had gone for a manual review.

Technology Assisted Review is an effective tool that should be used widely as it will save the parties from paying hefty legal charges spent otherwise for reviewing the documents. Also, the counsel need not worry about the first for judicial acceptance of Technology Assisted Review .

It was in the year 2012 in the case of Da Silva Moore vs Publicis Groupe & ML Group that technology assisted review was first endorsed by a US court. In fact the court went on to state the fact that businesses should use computer assisted review as one of the preferred ways to search ESI relevant to their case. The number of Technology Assisted Review users is sure to increase in times to comes as its popularity will increase

The verdict was given keeping the important circumstances and facts in mind and there was a consent that parties will go through a process of numbering of the documents, predictive coding to review the documents in a cost effective manner.